Rules and Regulations


1. General Information

Cappadocia Cyclists Village Gathering is a 4-day bicycle tour to be held on August 29 - September 1, 2018.

Registration Fee

The registration fee for the Cyclists Village Gathering is 300 TL per person.

The payments need to be made during the online registration.

If the registration is cancelled until 20 August 2018, the registration fee will be fully refunded.

No refunds will be made for registration cancellations made on or after 21 August 2018.

Opening:

Cycling Village will be open starting from 12:00 on August 28. Participants can put up their tents to the areas shown by the stuff from this hour. Only dinner will be served at the specified hours for the participants arriving on August 28.

Closing:

Cycling Village will be closed at 12:00 on September 2. All participants are required to leave the area from this hour. Only breakfast will be served at the specified hours for the participants leaving on this date.

Days / Distances:

  • August 29 - Ozkonak, 39 km, 720 m+
  • August 30 - Uchisar, 38,3 km, 606 m+
  • August 31 - Red River-Urgup, 42,9 km, 661 m+
  • September 1 - Mustafapasa, 36,2 km, 677 m+

What is included in the registration fee?

  • Jersey: One top jersey will be given to each participant.
  • Tent Area: Participants can set up their tents in the areas shown by staff on August 28-29-30-31 & September 1. It is compulsory to bring your own tent. Participants who prefer to stay in hotels instead of tents can make reservation to the hotels on our website or a hotel of their choice by paying its cost.
  • Showers and Toilets: Showers and toilets will be available for our participants in camping area.
  • Swimming pool: Participants can use the swimming pool of the Buyuk Avanos Hotel (opposite the camping area) for 20 TL per day.
  • Meal: Dinner will be available in the camping area for our participants arriving on August 28. We will serve breakfast, lunch and dinner on August 29-30-31 & September 1. The camping area will be closed after our breakfast service in the morning of September 2. Participants will need to pay for drinks in cash. Drinks will be sold at reasonable prices at the shop of the campsite during the festival.
  • Mechanical Support: A tent for mechanical support will be set up in the camping area. Bike materials used from the tent will be charged. It is advised for participants to come prepared against thorny plants since our festival will be held in autumn.
  • Transportation: Participants arriving by plane can book airport transfer on our web page for a fee. Coach companies will transfer the participants arriving by bus to Avanos. The camping area is only 100 metres to Avanos Bus Station. Parking area is available for participants arriving with their own cars.
  • Security: As the roads will be open to traffic during the tour, participants will be accompanied by a police vehicle. Besides, a few motorized and cycle officers will ensure road safety. An ambulance, a bicycle transport vehicle and two passenger vans will also follow the group. Our organization offers only the ambulance service. Health care costs belong to the participants.

Cappadocia Cyclists Village Gathering aims to make local people love cycling with a number of social events to be held together with the tour and to introduce both cultural and natural features of Cappadocia to the cyclists coming from various regions of our country and abroad.

Cappadocia Cyclists Village Gathering, a joint project of our city that we plan to realize based on the pleasure of viewing the unique wonders of Cappadocia, The Land of Beautiful Horses in the rotational speed of a bicycle wheel, is a project which aims to bring together many cyclists from the different parts of our country and world. With a team blended with different cultures in different age ranges, creating a social sharing environment accompanied with camping and cycling activities is our main goal in order to emphasize the friendly, sympathetic, peaceful, and unifying aspects of cycling.

With bicycle's evolving from an entertainment vehicle to a means of transportation that we use in our daily life and its huge contribution to our environment, nature, human and public health, arousing sympathy to cycling in the society which has a great importance on taking precaution against known negativities such as global warming and environmental pollution that will affect our world and accordingly humans and future generations is within the intended benefits of the project.

Taking the advantages of nature friendly cycling sport, gathering the sport and tourism together in our country, protecting the nature and culture with sport in our city, providing the improvement of cycling, spreading it in the public and making this four year old meeting as a traditional issue and doing it each year as an international fair in Nevsehir region suitable for the spirit of the project called "Me and My Bike" are the essential steps to complete our project.

2. Registration Fee

The registration fee for the Cyclists Village Gathering is 300 TL per person.

The payments need to be made during the online registration.

3. Terms and Conditions

  1. Each participant agrees and accepts that smoking, drinking alcohol and using pleasure inducing substances are forbidden before and during the tour and they will leave the tour immediately if they act incongruously.
  2. The participant with any health problem is required to inform the tour staff before the tour. Accordingly, those deemed inappropriate will not participate in the tour. If they participate in the tour at their own request, all kinds of legal and moral liabilities will belong to them. The festival organization will not be responsible for any accidents and so on that may occur for this reason, the obligation will belong to them if they are of age or to their parents if they are under age.
  3. People under the age of 18 will not participate in the tour organized by the committee of Cappadocia Cycling Festival without a certificate of permission issued by their parents or guardian.
  4. The participants need to have spare inner tube, allen set, patch set and a bike pomp with them and their bicycles must be maintained. It is essential to use tyres of mountain bike. The charges of all bike equipment used for repairing the breakdowns that may arise during the tour belong to the participant. The participants are responsible for providing these conditions.
  5. The participant must wear HELMET and GLOVES during the tour. The participant cannot join the tour without a bike HELMET. The participant is completely responsible for any damages in case of any injury or fatal accidents by reason of not wearing helmet while riding and accepts that the organizing committee of the tour and the tour managers are not under an obligation.
  6. The participant watches the lead of tour group and the back of the group; commits not to exceed the lead and not fall behind the back of the group and if he does, commits to finish the tour of that day.
  7. Unless otherwise indicated, there will be maximum two lines. There will be a bike length gap between two bikes. The front cyclist cannot be exceeded unless they have to. In the situations that require exceeding or mandatory and sudden stop, they are warned audibly. It is required to comply with these rules in order to avoid breaking in the group. If there is a breakaway, they bring into balance by slowing down. The participant commits to provide this condition and comply with all warnings.
  8. Each participant commits to comply with the warnings of tour staff; to wear the jersey given by the tour during the race; not to display a behaviour that may lead to a security breach, to abide by break, meals, start and finish hours of the tour.
  9. The participant commits not to use mp3 player, iPod, cell phone with headset or any devices playing music while riding during the tour. They shall be deemed to be responsible for the accidents that may arise due to the above mentioned reasons.
  10. The participant accepts to be responsible for any loss or damage caused to third person, all criminal and civil lawsuits filed for this reason, and any kinds of criminal and civil results given in these cases.
  11. The participant involved in the event accepts and agrees that Nevsehir Courts and enforcement offices are the authorized courts and enforcement offices in case of any conflict between the participants and the organizing committee.
  12. Participants are obliged to inform the organization about the illnesses such as high blood pressure, heart disease, asthma, muscle, joint disorders, epilepsy or severe health problems confirmed by any health services. Each participant accepts and declares not to have a serious illness to prevent them from joining the organization.
  13. In case of any abuse about the rules written above, participant is warned verbally, if he continues to abuse, participant is removed from the event list by the officers. Participant cannot continue the race or the event related.
  14. Each participant has a tent suitable for sleeping. Organization isn’t responsible to provide the equipment related.
  15. By attending this tour, each participant is deemed to pay all costs in whole treatment process of any possible injury or health problems during the tour.
  16. Each participant wins the right to attend the event officially after completing the process by filling the applicant form, reading and accepting the terms and conditions of the event and paying 300 Turkish Liras fee on our website with a credit card.
  17. A top jersey, 3 meals per day in specified hours and a place to set up the tent are given to the participants. Transportation and other expenses except stated in the rules belong to the participant.
  18. The foundation called "Tour organization" or "tour committee" indicated above is "Salcano Cappadocia Cycling Festival Cyclists Village Gathering committee" and the person called "participant" is the person who transferred the event fee to the bank account and applied on the website.
  19. Tour committee has rights to keep it undisclosed of changing the conditions of participation indicated in this document or modifying it. Possible changes after registration are accepted by the participants.
  20. Each participant is considered to have accepted the conditions above by attending this event.

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